Tutorials: CBT Mass Email Sender

Table Of Contents

Activation
Getting Started
Create a new project
Open an Existing Project
Settings – Contacts (your email list)
- Macros
Settings – Accounts
Settings – Message
Settings – Unsubscribers
Settings – Filter
Settings – Bad Accounts
Settings – Proxies
Settings – Sending Settings
API Settings
Useful Tips

Activation

My activation key is not working

Make sure that you are using the identical company name/username and licence key as they have been sent to you.

How many computers can I run the software on?

You can run the software on a maximum of 2 computers.

The software is not working on my mac

The software works only on Windows computers and VPSs

Getting Started

Create a new project

First, you will need to go to file -> new project and give it a name.

Open an Existing Project

If you already have an existing project, go to file and select open/edit project. If you have multiple projects, you can schedule them inside this section.

Settings – Contacts (your email list)

You will need to have a list of email addresses to which you will be sending emails. We suggest that you clean your email list to avoid bounces and spam traps which can affect your inbox rate. You can either upload a notepad text file with one email per line or an entire .csv database scraped with CBT Email Extractor. For the latter, you will be able to use macros inside your message.

Macros

In order to use macros inside your message, you will need to import your csv file with identical headers: id, title, name, email, url, website, tel, token, misc

My Macros are not working. Why?

You need to ensure that your csv file has identical headers: id, title, name, email, url, website, tel, token, misc

What macros do I have available?

Under the message tab, you should see all available macros inside the macro shortcodes section. If you cannot see your macros, it means that you have not used the identical headers (above) inside your csv file.

Settings – Accounts

Here, you should upload your SMTP relays for sending emails in this format: HOST:PORT:USER:PASSWORD:SSL. For SSL section, 0 = no SSL and 1 = SSL.

You can also use many free email services for sending emails but we strongly recommend buying your own smtp relays as those will be more reliable. You can also send email using rouncube webmail.

What is the point of having multiple SMTP accounts?

Multiple SMTP accounts allow you to rotate SMTPs and so spread out the emailing load across more servers. This can help you to achieve a higher inbox rate.

Where can I get SMTP relays?

Please search online

Settings – Message

Here, you should add your message that you want to send out. Spintax format is supported. For example, you could have {Hello|Hi|Good Afternoon} and all three will be rotated to ensure that your message is unique in the eyes of spam filters and email service providers. You can add a custom name, subject and from email. Enable HTML message option to style and format your message. You can also generate a unique url using the %Unique_Url% macro. You will need to enter the bitly API credentials under the API tab. You can also add an %unsubscribe% macro to allow email recipients to unsubscribe. All the unsubscribe requests will need to go to your designated mailbox. The software will then access your inbox and product a list of all unsubscribers.

What is spintax?

It is a process of using curly brackets and pipes to generate different variations of your text. For example, {kind regards|best wishes|yours sincerely} would generate a 1/3 unique results per every send. Spintax format helps to keep your email unique on every send.

How can I shorten my url?

Add your url into the unique url field + your anchor text and hit generate. This will create a shortcode for your url and will make your url unique on every send. In order for this to work, ensure that you also configure the API section.

Settings – Unsubscribers

Here, you can add an inbox for receiving all unsubscribe requests. You will need to enter the host:port:user:password:ssl for the inbox. You can tell the software the check for unsubscribers at set intervals. The software will extract all unsubscriber emails and exclude it from the current project.

Settings – Filter

Here, you can exclude emails with certain keywords or character length. You can also select the option not to send more than one email to a domain as company domains tend to have different role emails and you do not want to be spamming every person from the same company.

Settings – Bad Accounts

These are your SMTP accounts that are not working. You may want to investigate them. Sometimes, the software may encounter issues with your smtp accounts but it does not mean that they are not working, so please check.

Settings – Proxies

You can add your own proxies for sending emails. If you use your own proxies, the bulk email sender will send emails directly from your proxies rather than your SMTP accounts. If you enable the public proxy scanner, it will find new public proxies and use them for mailing in real time. Ensure that you add enough sources into the public proxy scanner. Please enable this section ONLY if you want to send your emails using proxies. If you are going to send your emails via SMTP relays or directly, there is no point of enabling the proxies.

Settings – Sending Settings

Here, you can configure the software to send emails either via your smtp servers, system dns or proxies. When using system DNS to send emails, the software will send emails using your local IP address and system DNS without the need for SMTP servers. When sending emails via proxies, the bulk email sender will send emails via your proxies.

You can specify the total number of emails to send within a 24 hour period and the delay between each email. You can also use the IP warmer wherein the sending rate will gradually increase. You will need to set a high initial delay between the sending of each email and tell the software to reduce it incrementally and stop once it reaches your preferred delay. This is a good way of warming up your sender’s reputation and will help you to achieve a higher inbox rate.

You can use BCC to send an email to multiple recipients. You can also automatically reset your smtp relay accounts at set intervals. We recommend this option to keep your software running without any interruptions, especially whenever there is a temporary issue with your smtp relays.

You can also clean your email list by automatically removing bad/bounced emails from your master recipient list.

Once you have configured your settings, you should send a test email to yourself to ensure that everything looks good. The sending stats will be displayed on the main gui of the mass email sender.

What is the point of resetting the SMTP accounts automatically?

Sometimes, the SMTP relays may encounter an issue – this does not mean that they are dead or blacklisted. In this event, the software will simply remove those accounts. If you run out of SMTP relays, the software will stop working. To avoid this, just set the bulk email sender to reset (refresh) the SMTP relays (they respawn just as Crash Bandicoot) and do not remove bad SMTP accounts.

What emailing methods do I have available?

You can send emails using SMTP relays, direct send using your internet connection and send via proxies.

When should I use the direct mailing mode?

It is recommended that you use it with public wifi – avoid using it with your home internet connection 🙂

API Settings

Here, you can enter your API settings for bitly url shortener and 2captcha remote captcha solving service.

Useful Tips

Always clean your email list to avoid bounces, honey traps and blacklists
We recommend using your own smtp relays.
What you input inside your message will affect your inbox rate so make sure not to use spam keywords.
Use spintax format to keep every email unique.
Start slow and use our IP warmer to warm up your sender’s reputation.
Do not spam. This software is not intended for spamming people but for genuine business purposes.
Use CBT Email Extractor to scrape your own email lists.